Wichita County Clerk Overview
For Wichita County court pages, the primary clerk is Andrea Barreras, Clerk of the District Court. The 25th Judicial District Wichita County page lists the court at 206 S 4th Street, P.O. Box 968, Leoti, KS 67861, with phone 620-260-2560 and fax 620-375-2999. Published hours are Monday through Friday, 8 a.m. to noon and 1 p.m. to 5 p.m. Central. Cynthia Mendoza is listed as Deputy Clerk, with phone 620-260-2562.
The Wichita County staff directory is one official county source for local office routing and contact checks.
Wichita County Clerk of the District Court
Clerk: Andrea Barreras
Deputy Clerk: Cynthia Mendoza
206 S 4th Street
P.O. Box 968
Leoti, KS 67861
620-260-2560
Deputy Clerk: 620-260-2562
Fax: 620-375-2999
Monday-Friday, 8 a.m.-noon and 1 p.m.-5 p.m.
Wichita County Court Case Records
The Clerk of the District Court is the public counter for local district court case files. Because Kansas uses district courts as the main trial courts, Wichita County district court records can include civil cases, criminal cases, probate matters, divorce files, domestic matters, small claims, juvenile cases subject to restrictions, traffic cases filed in district court, and court charge records once a case has been filed.
The clerk's office is not just an online-search help desk. It is the fallback for records that do not appear online, older records, certified copies, in-person public terminal access, and case-copy questions where a person needs a document rather than a search result.
- Maintain local district court case files and docket records.
- Provide access routes for public court records under court rules and restrictions.
- Handle certified copy requests for district court documents.
- Receive filings and route case papers through the district court process.
- Answer mail, fax, phone, and counter questions about copy logistics.
- Distinguish court files from sheriff, county administrative, and land-record files.
Wichita County Online vs Counter
Online access begins with Kansas Case Search, the statewide public district court search tool. The 25th Judicial District site links to search records through Kansas.gov, and Kansas Case Search replaced the former public access portal. The official search description says users can search by case number, party name, business name, citation, or other criteria available for the user's role.
Counter access is different. Kansas Supreme Court Rule 22 allows public access to public electronic district and appellate case records through defined outlets, including public access systems and courthouse terminals. If a public Wichita County record is not online, it may still be available through the courthouse terminal or clerk request. Sealed cases and sealed documents are not public and will not be available through either channel.
| Route | Best use | Limits |
|---|---|---|
| Kansas Case Search | Case number, party, business, citation, status, and event-index searches | Public access depends on Rule 22, role, case type, and availability. |
| Courthouse public terminal | Public records not visible online but available at the courthouse | Requires in-person access during court hours. |
| Clerk counter | Certified copies, older records, copy quotes, and document questions | Fees and processing methods must be confirmed locally. |
| Mail or fax request | Written requests when the case and document are known | Use only after confirming payment and delivery instructions. |
Request Wichita County Certified Copies
Certified copies are used when a court document must be accepted as an official copy. Common examples include divorce decrees, probate orders, letters testamentary or administration, judgments, name-change orders, and criminal disposition documents. A printout from a public search result is not the same as a certified copy from the clerk.
- Identify the case number if known. If not, gather party names, case type, and approximate filing date.
- Decide which document is needed, such as decree, order, judgment, letters, docket sheet, or disposition.
- Call the Clerk of the District Court at 620-260-2560 to confirm the copy fee, certification fee, and accepted payment method.
- Ask whether the document can be provided by counter pickup, mail, or fax request.
- Send a written request with contact information, delivery method, and payment only after the clerk confirms instructions.
- For records restricted by statute, court rule, or sealing order, ask what proof of identity, party status, or court order is required.
Wichita County Request Fields
Wichita County did not publish a local district court copy-request form in the official sources located during research. A written request should still include the fields a clerk needs to find the case and quote the correct service. Vague requests slow the process, especially when a party name is common or the record may be restricted.
| Field | Required | Notes |
|---|---|---|
| Case number | Recommended | Use the exact district court case number when available. |
| Party names | Yes | Include all known names, business names, and prior names. |
| Case type | Recommended | Civil, criminal, probate, domestic, small claims, juvenile, or traffic. |
| Document sought | Yes | State decree, judgment, order, letters, docket sheet, or other item. |
| Certification need | Yes | Say whether plain or certified copies are needed. |
| Requester contact | Yes | Include name, mailing address, phone, and email if used. |
| Delivery method | Yes | Ask whether pickup, mail, or fax is allowed for the document. |
| Payment | Yes | Confirm current fees and payment method before sending money. |
Wichita County Clerk Fees
The research did not locate an official Wichita County District Court local fee schedule for plain copies, certified copies, or certification fees. The absence of a located fee schedule should not be read as a waiver. It means a requester should call the clerk for the current amount before mailing payment or appearing with a check.
| Item | Amount | Source note |
|---|---|---|
| District court certified copies | Not located in official Wichita County sources | Ask Clerk of the District Court, 620-260-2560. |
| District court plain copies | Not located in official Wichita County sources | Ask the clerk before requesting bulk copies. |
| Certification fee | Not located in official Wichita County sources | Confirm per-document or per-copy handling. |
| Marriage license | $85.50 plus processing fee | Statewide Kansas district court marriage license sources. |
| KDHE marriage or divorce certificate | $20 per certified copy | Vital-record certificate, not district court case copy. |
| Small estate affidavit form | Free form from Kansas Judicial Council / KDOR source | Notary or transfer costs may apply outside court. |
District Clerk vs County Clerk
Kansas counties use a split clerk structure for court-record routing. Court case records go to the Clerk of the District Court. County-government records and land records go to other offices. The Wichita County Clerk is Lanna Kreutzer, phone 620-375-2731. That office serves county commission and administrative functions, including agendas, minutes, budgets, tax levies, payroll or benefits references, freedom-of-information request routing, cereal malt beverage licensing, and state park licensing as described by county department sources.
The Register of Deeds is Heather Leimkuhler, phone 620-375-2733 and fax 620-375-4350, at the Wichita County Courthouse with mailing address P.O. Box 472, Leoti, KS 67861. The county's Register of Deeds page says the office records deeds, mortgages, oil and gas leases, military discharges, powers of attorney, cemetery deeds, UCCs, and related instruments. Those records are open for inspection during regular business hours except Sales Validation Questionnaire information and Military Discharge.
The county site's County Clerk staff entry identifies Lanna Kreutzer as Wichita County Clerk.
The Wichita County County Clerk duties page describes county commission and budget duties.
The Register of Deeds page is a separate office source, even though its county URL slug can look misleading. The county describes that office as the place for recorded instruments and public inspection of deed records.
The Register of Deeds directory lists the office contact details for land-record work.
The county commissioners directory also uses the courthouse address for county-government contacts.
For a fuller look at non-court county records, use the separate Wichita County Clerk / Register of Deeds page when that file is available.
Wichita County Mail and Fax
The district court mailing address is P.O. Box 968, Leoti, KS 67861. The district court fax is 620-375-2999. Do not use the Register of Deeds mailing address, P.O. Box 472, for district court case-copy requests. Do not send court case copy requests to the County Clerk unless the record is actually a county administrative record.
Mail and fax are practical only when the request is precise. Include the case number if known, party names, document name, plain or certified copy choice, return address, phone number, and any deadline. Ask the clerk whether faxed records can be certified, whether payment must arrive first, and whether the office accepts mailed checks or requires another payment method.
Note: For Wichita County, look for Leoti in the address line. Wichita Falls, Texas and Sedgwick County's Wichita courthouse are wrong jurisdictions.